The requirements
A draft of part of a requirements register for the council's request process, before review. Twelve requirements, numbered 1 to 12. Ten faults are planted, one per faulty requirement, and each fault is of a different type. Some requirements have no fault. Check them against the filled set, above all documents 09, 10 and 11.
| No. | Requirement | Priority | Traces to | Tag |
|---|---|---|---|---|
| 1 | The system shall log each request with its channel, route each part with DT-01 and check each FOIA or EIR part with DT-02. | Must | BR-05, BR-09, DT-01, DT-02 | |
| 2 | The system shall mark a request as not valid when it does not give the applicant's real name. | Must | BR-09, BR-10, DT-02 | |
| 3 | The system shall set the date of receipt to the calendar date in UK local time (Europe/London) at the moment the request reached the council. | Must | BR-21, BR-59 | |
| 4 | The system shall show, for each valid part, a deadline 20 days after the date of receipt. | Must | BR-17, BR-28 | |
| 5 | When clarification is asked for, the system shall pause the clock and resume it when the reply arrives, counting the days already used. | Must | BR-23, BR-30 | |
| 6 | The system shall offer a refusal under section 12 for any request whose estimate is over £450, alone or aggregated with others (DT-03). | Must | BR-31, BR-32, BR-35, DT-03 | |
| 7 | The system shall not let a refusal under section 12 be sent until the advice on narrowing the request is recorded. | Must | BR-31, BR-36, DT-03 | |
| 8 | The system shall send each response promptly. | Must | BR-17, BR-28 | |
| 9 | The system shall not send a FOIA refusal notice until it names the exemption and, if that is not obvious, why it applies. The notice gives the public interest reasons where the test was applied, and describes the complaints procedure. | Must | BR-41, BR-61 | |
| 10 | The system shall take the date of receipt from the mail server's timestamp, in UTC. | Should | BR-21 | |
| 11 | The system shall hold each request as a row in the shared spreadsheet, with a formula that adds the working days to the date of receipt. | Must | BR-18 | |
| 12 | The system shall send each refusal to the approver at least three working days before its deadline. | Should | BR-57 |